Conference hall design
At Basis, we believe that a conference hall is not just a space for welcoming guests; it is the first reflection of the event’s professionalism and the strength of the organizing entity. That’s why we offer integrated conference hall design solutions, including interior and exterior décor, specifically designed to embody the client’s identity and create a thoughtful visual experience that aligns with the event’s objectives.
We begin each project with a deep understanding of the nature of the event, then design creative solutions that consider space distribution, stage aesthetics, lighting harmony, and the dynamics of movement within the hall. We pay special attention to the details of conference hall furnishings, from speaker backdrops and VIP areas to registration booths, ensuring that every corner of the hall operates in visual and functional harmony.
As one of the leading conference hall furnishing companies in Saudi Arabia, we don’t simply repeat designs; rather, we create a unique design language for each conference that reflects your vision and leaves an unforgettable impression on attendees.
Conference hall design steps
At Basis, we offer professional conference hall design services, working according to precise steps to ensure the implementation of a complete décor that reflects the client’s identity and serves the event’s objectives with a high level of professionalism:
We start by understanding the type of conference, the number of attendees, the communication style, and the basic areas required within the hall (stage, seats, VIP area, registration corner, etc.)
We prepare a comprehensive plan that includes the design of a conference hall in terms of the distribution of elements, speaker backgrounds, audience entrances, and visual paths within the hall.
We select appropriate decorative elements such as fabrics, flooring, colors, and lighting to align with the organizing entity’s identity and enhance the hall’s appeal.
We provide a realistic visual model to the client that illustrates all design details before implementation, ensuring clarity and complete satisfaction before work begins.
We execute the design with high precision, preparing and installing all conference hall decor elements, from the platform to the walls and lighting, with on-site follow-up to ensure the outcome matches the approved design.
How is a conference hall designed?
At Basis, we take thoughtful steps in designing conference hall décor to ensure a comprehensive visual experience that serves the event’s objectives and enhances the organization’s brand presence. Here are the steps we follow:
We begin by understanding the number of attendees and the nature of the event, to design the interior layout to ensure smooth flow of traffic and the integration of the conference room’s equipment with the overall design.
We carefully distribute the lighting and backdrops in a way that makes the platform or stage a clear visual focal point from different seating angles within the hall.
We coordinate the interior design to support sound systems, screens, and technical lighting, without interfering with the infrastructure, ensuring that form and function are in harmony.
We design VIP areas, registration areas, movement paths, and translation or media booths, all within an integrated decorative concept that keeps pace with modern conference hall projects.
We carefully select colors, materials, and interior lighting to reflect the identity of the organizing entity and deliver professional conference room design that leaves an immediate visual impact.
We design hall entrances to be welcoming and organized, using welcome panels, visual murals, and interactive elements that express the nature of the event.
We select chairs and tables and arrange them in a style that matches the type of event (formal, training, media), while achieving comfort and visual appeal.
Such as digital back walls, interactive screens, or illuminated artistic elements that give the hall a contemporary design identity.
We ensure that the decor pieces can be reconfigured or arranged according to the event or the distribution of attendees.
We design decorative solutions that utilize natural lighting, integrate air conditioning, and sound insulation without altering the architectural structure, ensuring the comfort of the audience and the attractiveness of the venue.
Conference hall shapes:
Rows of chairs without tables, suitable for lectures and presentations.
Rows of tables with chairs, ideal for training sessions and workshops.
Central table surrounded by chairs, suitable for VIP meetings or formal discussions.
U-shaped tables allow for communication between the speaker and participants.
Round tables for groups, ideal for workshops and interactive events.
Flexible space with no fixed arrangement, suitable for exhibitions or launch and registration events.
Flexible design allows for easy arrangement changes depending on the nature of the event.
What basic equipment should be provided in a conference room?
At Basis, we place great importance on integrating conference room design with the event’s functional needs. We coordinate and arrange all elements to complement the interior décor visually and functionally, especially in projects for formal lecture and conference hall furnishings or interactive conferences. Key conference room furnishings include:
- Professional sound system (microphones - headphones - speakers)
- Visual display system (screens, projectors, LED screens)
- Control and operation devices (computer, central control system)
- Speakers' platform (podium or podium with a design consistent with the visual identity)
- Smart, directional lighting system integrated into the design
- Comfortable seats, regularly distributed according to the decor vision.
- Efficient air conditioning and ventilation system that does not affect the interior finishing elements.
- Cameras shooting or streaming live with a visually unobtrusive distribution
- Simultaneous interpretation equipment (if needed)
- Smartly distributed electricity and internet points within the decor
- Integrated audio and video recording system
- Reception and check-in area
- Interior signage that is consistent with the overall design
- Side tables and a hospitality corner as part of the event's visual identity.
- A VIP area with clear privacy and complete elegance
Conference hall uses
Conference halls are a pivotal element in the success of corporate and organizational events, especially when executed by conference hall furnishing companies in Saudi Arabia that possess expertise in combining functional performance with visual integration. Among the most prominent uses we consider in conference hall décor design are:
- Holding official and scientific conferences
- Holding specialized meetings and forums
- Product launches and promotions
- Organizing training workshops and courses
- Events of major companies and institutions
- Lectures and media meetings
- Receiving delegations and official visitors
Benefits of a Professionally Designed Conference Room
When conference room furnishings are implemented within an integrated design concept, the event becomes a distinct, visually and functionally organized experience, achieving numerous benefits:
- Providing a professional environment for organizing events
- Enhance the organization's image in front of the public
- Facilitating communication between attendees and speakers
- Support interaction and presentation using advanced technologies
- Raising the level of organization and efficiency during the event
- Providing a comfortable and organized experience for guests
- The hall can be customized according to the type of event through a flexible and adjustable design.
What distinguishes us
At Basis, we are among the leading conference hall fit-out companies in Saudi Arabia, specializing in innovative and fresh conference hall design. We strive to provide a unique design experience for every event. Here are our highlights:
Instead, we start from scratch with every project, creating custom designs inspired by the conference content and your own vision.
We provide you with an accurate visualization of the venue through interactive 3D renderings that show every angle and detail, from the stage decor to the layout of the conference room equipment.
We consider the combination of visual appeal and operational efficiency in every design, from the distribution of spaces to the smooth movement of attendees and speakers.
We take care of elements such as stage backdrops, aisle lighting, VIP areas, registration tables, and photo booths, to deliver a complete conference room decor design.
We keep pace with design developments in conference hall projects globally, incorporating modern touches that add a new visual dimension, while respecting the local character and Saudi identity when necessary. We also offer a variety of solutions that fit various conference hall styles and event needs.
We understand that conference conditions can change at the last minute, so we offer flexible, customizable designs and a team ready to implement them professionally. We also have experience in preparing and furnishing meeting and event rooms, and we work closely with the best meeting room furnishing companies to implement integrated projects.
To book a consultation
For more information or to request the service, contact us at any time...
BASIS’s distinctive designs and decorations transform your spaces into high-end paintings that combine beauty and function, reflecting your unique taste and ensuring complete and elegant comfort.
Contact Us
- Saudi Arabia - Riyadh - Ishbiliyah District - Imam Abdul Allah Bin Saud Branch Road - Al Rajhi Building Office No. 12
- +966508866116+966508866116
- info@basis.sainfo@basis.sa
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Distinctive contracting services from BASIS ensure the implementation of your projects with high accuracy and professionalism, while adhering to the latest engineering standards to provide the required quality and efficiency.
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